January-2026 Release

Release Notes

Overview

This release delivers major enhancements across Claims Management, Billing, Store Operations, Dispensary workflows, Ward Management, and System Configuration.

Key improvements include structured NHIS vetting workflows, enhanced billing controls, improved stock accuracy and reporting, inter-branch product transfer capabilities, strengthened access control mechanisms, and multiple system stability fixes.

New Features & Enhancements

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1. 3-Tier NHIS Vetting Workflow

A structured multi-level review process has been introduced for NHIS claims to improve accuracy, accountability, compliance, and approval control.

Navigation:
Admin → Preferences → General Preferences

Activation:
Enable Facility Performs 3-Tier NHIS

Vetting Stages

• Unvetted Claims – Newly generated claims
• Review Claims – Claims under assessment
• Vetted Claims – Fully approved claims

Once enabled, NHIS claims automatically move through these stages, ensuring traceability from clinical services through billing and final review.

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2. Claims Excel Export Standardization

The Corporate Bill Summary Excel export now uses a structured naming convention for improved traceability and identification.

Navigation:
Reports → Corporate Bill Summary

File Naming Logic

• If a scheme is selected: [SchemeName]-[Month].xlsx
• If no scheme is selected: All-[Month].xlsx

This replaces previous generic or inconsistent file names.

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3. Cashier / Pharmacy Returns Improvement (Dispensary Module)

Enhanced drug return workflow ensuring stock accuracy and financial integrity.

Navigation:
Dispensary → Returns
Dispensary → Medication History
Cashier / Accounts → Sales → Daily Sales Report

Key Improvements

• Invoice number and payment date visible on the Returns page
• Automatic stock updates upon return
• Bills automatically recalculate after return
• Only fully returned drugs (Quantity = 0) can be deleted
• Credit balances can only convert to deposits for admitted patients
• Original pricing remains unchanged during review

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4. Multiple Ward Assignment for Nurses

Nurses can now be assigned to multiple wards while maintaining strict access control.

Configuration:
Admin → Manage Staff → Nurse Details

Highlights

• Nurses can access patients across assigned wards only
• Patient lists, filters, and reports are ward-restricted
• Assigning multiple wards automatically removes OPD report visibility to maintain data control

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5. Inter-Branch Product Transfer

Branches can now request and transfer stock between each other using structured approval and confirmation controls.

Navigation:

• External Requisition (Requesting Branch)
• Incoming Requisition (Supplying Branch)
• Product Mapping (Setup / Configuration)
• Requisition & Transfer Reports

Key Controls

• Privilege-based activation required
• Automatic or manual product mapping
• Stock deduction occurs only after receipt confirmation
• Full traceability via Product History and reports

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6. Hospital Logo Reflection on Printed Invoices

The hospital logo uploaded in Admin Preferences now automatically reflects across all printed invoices in Accounts and Cashier modules.

Navigation:
Admin → Preferences → General
Accounts → Invoices
Cashier → Deposits

System Behavior

• The uploaded logo serves as the single source of truth
• Updates reflect instantly on all new print previews
• Proper alignment, aspect ratio, and print clarity maintained
• Logo persistence maintained across sessions

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7. Editable Patient Biodata During Claims Vetting

Claims officers can now edit the following demographic fields during NHIS and Private vetting workflows:

• Surname
• Other Names
• Gender
• Date of Birth

Validation rules apply. NHIS vetting maintains stricter validation requirements where necessary.

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8. Multiple Billing Per Patient Session (Records Module)

Records users can now generate multiple independent invoices within the same patient session.

Navigation:
Records → Patient Activation
Cashier → Invoice
Accounts → Sales Archive

Improvements

• Bills remain fully independent
• Editing one invoice does not affect others
• Outstanding debt does not block new billing
• Payments processed per invoice
• Sales entries appear separately in reports
• View Incurred Bills option available during session

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9. Stock Summary – Cash Price Display

Navigation:
Store → Reports → Stock Summary

A new Cash Price column now displays configured product cash prices alongside stock information.

No changes were made to stock quantity calculations or valuation logic.

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10. Tariff Editing Restriction for Online Clients

Tariff configuration editing is now restricted in online client environments to protect pricing integrity.

Navigation:
Setup & Configurations → Tariffs

• Tariffs remain visible in read-only mode
• Add and Edit actions are disabled in restricted environments
• Billing and claims pricing structures are safeguarded

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11. Default Branch Auto-Creation for New Facilities

Newly registered facilities now automatically receive a default Main Branch, resolving onboarding issues that previously blocked initial staff creation.

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12. Treatment Report UI Enhancement

Input fields on the Treatment Report page now display clearer descriptive labels, improving usability and reducing ambiguity when filtering or entering data.

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Hotfixes

NHIS Claims Batching

Resolved an issue where batching included claims from multiple branches.

Claims are now strictly filtered by the selected branch before batching.

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Patient Bill Printout (A4 & A5 Detailed)

Resolved issues affecting:

• Receipt Date visibility
• Invoice Number display
• PDF download functionality

Bill modification history is now traceable via the Daily Sales Report.

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Notification Display Control

• Notifications now appear only on the homepage
• Prevents multiple simultaneous popups across screens

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Bill Editing Permission Control

Resolved role-based permission inconsistencies affecting saved bill edits.

A new system preference allows facilities to disable bill editing for Cashiers or Records users at the configuration level.

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Bug Fixes

Claims & Vetting

• Resolved issues when vetting claims that include investigations

• Compare button now functions correctly for investigation review

Laboratory & Radiology Reporting

• Top Test report now includes walk-in requests for complete reporting

Folder Reactivation & Access Control

• Fixed access inconsistencies for doctors and nurses after folder reactivation

• Improved folder state management and role enforcement

Stock & Store Fixes

• Stock-taking report now includes all entered medications

• Cost price, stock value, and variance display correctly

• Stock deductions accurately reflected in Stock History

• Batch and date filters function properly

• Received item updates now modify existing records (no duplicate rows)

• Product names now display correctly in Product History

Billing & Configuration

• Credit Client Setup page restored

• Top-up value of 0 no longer triggers unnecessary save warnings

• Department unit assignment fixed for Pharmacy and Stores

Patient Profile

• Sponsor information now consistently visible under View More, regardless of department or user role